Tax Map Department

Deed Description Pre-Approvals

In an effort to expediate the deed submitting process we offer pre-approvals of any deeds transferring surface interest within Monroe County. This is highly encouraged in order to check the deed description for errors and ensure compliance with the Transfer & Conveyance Standards for Monroe County Ohio. A set of these standards can be found HERE. These standards cover all three offices that take part in the deed recording process, the Recorder's Office, Auditor's Office and Tax Map Department. If you have any questions or concerns with these standards please contact the office that the issue pertains to. This office will only check the deed description for compliance to the regulations listed under Part 5 to Part 7 (Pages 5 to 10) of the standards. We ask that these pre-approvals be submitted at least two days prior to expected recording. 

In order for our office to pre-approve a deed description, the document should be submitted after the deed is prepared where we can see the grantor(s) and grantee(s) of the property because this may have an impact on whether the deed is acceptable for transfer or not. Documents can be submitted digitally through email link below or may be mailed to our office at the contact information on our Home page. This office will strive to review the deed in an accurate and timely process and we will usually respond back in your preferred method within 24 hours. However please note that larger or more complex descriptions may take longer due to the complexity of more lengthy descriptions, so please allow for a longer review period.

If a deed is being pre-approved that contains a new survey or split that has a corresponding plat map we ask that this be submitted with the document so that we may review it at the same time since we may not have a copy in our records.

If you are concerned whether a property will need a new survey in order to transfer please follow the same process listed above.